Expenses

Introduction

The costs of operating the business and of buying and preparing cars

The Expenses page lists every ledger entry with the direction money out. It shows the spending of a chosen period by category and lists the matching entries in a table.

The page shows money out only. Money in appears on the Transactions page.

Requirements

The page needs Financial Records Access. Recording needs Record Payments & Costs. Editing and deleting need the edit and delete permissions for transactions. Owners and managers hold all of them. The Finance group is closed to staff by default.

Categories

Expenses use the money out categories of the ledger.

GroupCategories
Direct CostsCar Purchase, Transport & Shipping, Customs & Duties, Repair & Preparation, Auction Fee, Documentation, Partner Commission, Insurance
Operating CostsRent, Salary, Utilities, Marketing, Tax & Licensing, Software & Subscriptions, Other Expense

The card Direct Costs is described as costs incurred to acquire and prepare inventory. The card Operating Costs is described as costs of operating the business.

Guides

  • Record an expense
  • Review expenses by category
  • Correct or delete an expense

Notes

  • An expense is an ordinary ledger entry. It appears on the Transactions page as well.
  • The Expenses page has no spreadsheet export.
  • Amounts that the dealership still has to pay appear on the Awaiting Payments page and not here.

Cash Flow Chart

Read money in, money out and the net result across the reporting period

Record Expenses

Add a cost paid by the dealership to the ledger from the Expenses page

Requirements
Categories
Guides
Notes