# Outside Assignees (https://docs.carlio.app/docs/tasks/share-a-task-with-an-outside-assignee)

Create, send, change and delete the link that opens a task without an account



The share link gives an outside assignee access to one task. The assignee opens the task in a browser without an account.

**Requirements:** the **Hand Out Tasks** permission, and an outside assignee on the task. The **Sharing** panel does not appear without the permission.

## Create the link [#create-the-link]

Assigning an outside assignee creates the link at once. See [Assign a task](/docs/tasks/assign-a-task).

If the task has an outside assignee but no active link, the **Sharing** panel shows **Create link**. Select it. The message **Share link created** appears.

The **Sharing** panel shows **Not created** for a task without an outside assignee. A link cannot be created for such a task.

## Send the link [#send-the-link]

1. Open the task page.
2. In the **Sharing** panel, select the **Link actions** button.
3. Optional: open **Language** and choose a language. The default is **Their language**, which lets the browser of the assignee decide.
4. Select **Copy link**, **Send on WhatsApp** or **Send on Telegram**.

**Send on WhatsApp** opens a prepared message. The message addresses the phone number of the assignee when the task has one. **Send on Telegram** opens the Telegram share dialog. The message names the dealership and contains the link.

## Preview the page of the assignee [#preview-the-page-of-the-assignee]

Select **Open Task** in the **Sharing** panel. The page opens in a new tab.

## What the assignee sees [#what-the-assignee-sees]

The page has five tabs.

| Tab           | Content                                                                                 |
| ------------- | --------------------------------------------------------------------------------------- |
| **Details**   | The location, the map link, the contact, the instructions and the due date of the task. |
| **Checklist** | Each checklist line with answer buttons and a note field. A progress count is shown.    |
| **Media**     | Photos and videos of the task. The assignee may add more.                               |
| **Messages**  | The comments marked **Visible to the assignee**. The assignee may write messages.       |
| **Finish**    | A result, a short summary and the button **Mark Done**.                                 |

A message written by the assignee appears in the **Comments** tab of the task with the label **Public**. A message of the dealership reaches the assignee only when it is marked **Visible to the assignee**.

## When the assignee finishes [#when-the-assignee-finishes]

**Mark Done** sets the status of the task to **Done** with the chosen result and summary. The **Finish** tab then disappears from the page of the assignee. The history of the task records the name of the assignee as the author.

The notification **Task completed** goes to the team member who created the task and to the owner and manager roles. An answer to a checklist line or a message from the assignee creates no notification.

## Change the link [#change-the-link]

Select **Link actions**, then **Change Link**. The message **Share link rotated** appears. The old link stops working and a new link takes its place. This is the step to take when a link has been forwarded to the wrong person.

## Delete the link [#delete-the-link]

Select **Link actions**, then **Delete**. The message **Share link revoked** appears. The panel shows **Create link** again.

## Expiry [#expiry]

A link expires 30 days after it is created or changed. The **Sharing** panel shows the date in **Expires**. A page opened after expiry or deletion shows **Link not valid**. **Change Link** starts a new 30 days.

<Callout type="warn">
  Anyone who holds an active link can open the task without an account. Send the link only to the
  assignee.
</Callout>