# Introduction (https://docs.carlio.app/docs/inventory)

The cars of the dealership and their records



The inventory holds every car that the dealership tracks. Each car has a record with its identity, specification, prices, photos, documents and lifecycle stage.

Some buttons in the dashboard use the word vehicle. In these guides, a vehicle is a car.

## Guides [#guides]

* [Add a car to the inventory](/docs/inventory/add-a-car)
* [Decode a VIN](/docs/inventory/decode-a-vin)
* [Add a car from a label photo](/docs/inventory/add-a-car-from-a-label-photo)
* [Find and filter cars](/docs/inventory/find-and-filter-cars)
* [Sort the list and choose columns](/docs/inventory/sort-the-list-and-choose-columns)
* [Edit a car](/docs/inventory/edit-a-car)
* [Move a car through the lifecycle](/docs/inventory/move-a-car-through-the-lifecycle)
* [Upload photos and documents](/docs/inventory/upload-photos-and-documents)
* [Share files with a buyer](/docs/inventory/share-files-with-a-buyer)
* [Archive or delete a car](/docs/inventory/archive-or-delete-a-car)

## The car page [#the-car-page]

Select a car in the list to open its page. The page shows the car name, the stage, the plate and the VIN. A summary column shows the cover photo, the lifecycle, the shipping record and the valuation. The remaining content sits in tabs.

| Tab          | Content                                                                                                | Shown when                                                                     |
| ------------ | ------------------------------------------------------------------------------------------------------ | ------------------------------------------------------------------------------ |
| **Overview** | Open tasks, money and shipping summary, the buyer card, **Vehicle Specifications** and **Acquisition** | Always                                                                         |
| **Shipment** | The live voyage of the car                                                                             | The shipment of the car is under live tracking                                 |
| **Deal**     | The deal that holds the car                                                                            | The team member can read deals, customers and partners                         |
| **Payments** | Profit, expected payments and transactions of the car                                                  | The team member can read transactions                                          |
| **Files**    | **Photos and video**, **From Tasks**, **Documents** and invoices                                       | Always. **Documents** needs Car Documents Access. Invoices need invoice access |
| **Tasks**    | The tasks linked to the car                                                                            | Always                                                                         |

The **Status** column of the list shows one badge for each car. The badge shows **Reserved** when a car in stage **In Inventory** has an open deal. The badge shows **Unallocated** when a car in stage **Sold** has no active deal. Every other car shows its stage.

## Who can do what [#who-can-do-what]

Every team member can open the inventory and the car pages. Changes depend on the role and on two rights that the dealership assigns.

| Action                                                                                | Requirement          |
| ------------------------------------------------------------------------------------- | -------------------- |
| Add a car, use **VIN Extract**                                                        | Owner or Manager     |
| Edit a car, change the stage, upload, remove or share files                           | Owner or Manager     |
| Archive, return or delete a car                                                       | Owner or Manager     |
| See purchase and asking prices, the **Price** column, price filters and price sorting | Car Financial Access |
| See and open car documents                                                            | Car Documents Access |

The Staff role has none of the change actions. A dealership grants Car Financial Access and Car Documents Access for each role. See the Settings guides.

Without Car Financial Access, the dashboard hides every price of a car. The server also refuses price filters and price sorting for that team member. Without Car Documents Access, the **Documents** section does not appear, and the file count on the **Files** tab excludes documents.

## Notes [#notes]

* The **Create Deal** action on a car belongs to the Deals guides.
* The shipping record of a car belongs to the Exports guides.
* Watermark and storage options belong to the Settings guides.