# Introduction (https://docs.carlio.app/docs/expenses)

The costs of operating the business and of buying and preparing cars



The **Expenses** page lists every ledger entry with the direction money out. It shows the spending of a chosen period by category and lists the matching entries in a table.

The page shows money out only. Money in appears on the Transactions page.

## Requirements [#requirements]

The page needs **Financial Records Access**. Recording needs **Record Payments & Costs**. Editing and deleting need the edit and delete permissions for transactions. Owners and managers hold all of them. The **Finance** group is closed to staff by default.

## Categories [#categories]

Expenses use the money out categories of the ledger.

| Group           | Categories                                                                                                                            |
| --------------- | ------------------------------------------------------------------------------------------------------------------------------------- |
| Direct Costs    | Car Purchase, Transport & Shipping, Customs & Duties, Repair & Preparation, Auction Fee, Documentation, Partner Commission, Insurance |
| Operating Costs | Rent, Salary, Utilities, Marketing, Tax & Licensing, Software & Subscriptions, Other Expense                                          |

The card **Direct Costs** is described as costs incurred to acquire and prepare inventory. The card **Operating Costs** is described as costs of operating the business.

## Guides [#guides]

* Record an expense
* Review expenses by category
* Correct or delete an expense

## Notes [#notes]

* An expense is an ordinary ledger entry. It appears on the Transactions page as well.
* The Expenses page has no spreadsheet export.
* Amounts that the dealership still has to pay appear on the Awaiting Payments page and not here.